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Document Management

BTS understand that accurate and secure information is essential for effective business practice. Many of our clients' administrative systems and procedures are the lifeblood of their business so the organisation and storage of documents are just as important as reliable document output devices.   

We have seen the evolution of vital technologies such as the transition of analogue photocopiers through to digital MFD's. This has lead to Document Management becoming more relevant to both hard copy and electronic data. As the lifeblood of businesses, documents have their own life cycle. By document life cycle we refer to the creation of a document; the continued use of any document including editing and reference; the archiving process and the ultimate secure storage and disposal of documents.

BTS works with clients to ensure that their end to end document management systems and procedures are compliant with all legislation whether the files are in electronic or paper format. Our document management consultancy provides cost-effective compliancy solutions using combination of the latest software packages and our vast experience providing document management solutions to clients throughout our 20 year history.

Our scalable Document Management solutions range from single user through to corporate solutions, replacing large paper file archives for clients to an electronic managed searchable database. We work with our clients to improve traceability within document management, improving control and visibility within a document lifecycle. We have a track record of reducing the loss of data and documents for our clients, allowing for compliance with the regulatory legislation.     

FIA & DPA Compliance

Two of the major legislative changes that affected document management in the marketplace were the Data Protection Act of 1998 and the Freedom of Information Act of 2000. Both were in response to the changing face of information management from the widespread availability of information via the internet. Both legislative changes were introduced to regulate the purpose, method and nature of data stored about individuals.

Introduction to Therefore Document Management

A company storing data on any individual must be in a position to provide an accurate summary of information held upon request. This emphasises the importance of document management for FIA and DPA compliance and systems such as Therefore Document Management can provide a cost effective solution. 

Security

Therefore allows you to accurately and easily define the permissions for each user for enhanced security. Administrators can centrally configure business rules, and see who has accessed a specific document, or check all the documents a particular user has accessed. Furthermore, a digital signature is automatically applied to every document

Regulatory compliance

To assist your business in meeting today’s document compliance regulations, the retention policy feature allows documentsto be deleted, or old versions to be purged, after a specified period.

Sharepoint 2010 Integration

SharePoint customers can benefit from seamless integration with Therefore improving the capture and management of business-critical paper based information. Therefore sits beneath SharePoint to formalise the indexing and storage of documents. It also reduces the size of the SharePoint database, which allows it to keep running at top speed, irrespective of data volume.

Search, Sort, Group

Users can search for information as easily as for information on the web. Other than providing good search results, the full text search can even pull out text from image files. Search results are presented like popular internet searches, making it more intuitive.Therefore Navigator allows you to refine searches in real-time, and keep multiple search results open. Searches can also be saved as global or local templates, allowing you to tailor them to your specific needs.

Full OCR Support 

The market leading OCR engine in Therefore enables captured documents to be saved as either searchable PDF or PDF/A. You can quickly and easily run text searches

Capture, Index, Archive

Documents can be scanned quickly using a Canon MFP or scanner, and Therefore Capture Client, with its barcode and OCR functionality, allows auto-indexing to save you time. Image enhancement even enables you to improve the quality of the scanned file. 

For more information on how Therefore Document Management (Formerly ADOS) can benefit your business, please complete the enquiry form below.

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